Data entry refers to someone transferring/transcribing information into a computer application such as a spreadsheet, word processor, or database. Some common formats that require data entry include handwritten forms/documents, print-outs from other data storage programs, patient data at doctor or dentist offices, and personal data such as names and addresses. The data entry field ranges from full-time employees that do nothing but transfer information to computer programs and project managers who have the occasional need to conduct data entry tasks.

Need for Data Entry

Since the invention of the typewriter, there has been a demand for data entry in industry. Originally, it was a secretary's task to record dictation on paper via a typewriter. The invention of the computer caused this process to evolve to transferring data into computer databases, and later spreadsheets and word processing applications. Industry has found that electronically stored business information allows efficiency and improvement in quality of service, as this stored data can be analyzed.Data Entry

Skills Required for Data Entry work

A common skill-set that data entry clerks need is the ability to type fast while reading typed or short-hand notes. A high-level of accuracy is as important as typing fast due to the significant consequences that mis-spelled words, names, or computer programming codes can have on business operations. Data entry clerks must also be able to focus in order to complete required tasks on time without needing significant re-work.

What Issues Do Data Entry Technicians Face?

Due to the high amount of concentration required in order to complete fast and accurate work, data entry clerks typically have to pay special attention to maintaining good posture and typing in an ergonomically sound sitting position. Regular breaks have also been found to help clerks avoid typing related injuries such as carpal tunnel syndrome, when combined with hand exercises and stretching.

Where Can Data Entry Work Be Completed?

In today's Internet connected world, a growing number of data entry jobs have been shifting to the home. Some companies will permit employees to work the majority of their hours off-site, while others will contract their work to individual proprietors. There are still traditional jobs in the field where employees report to the same work place everyday. However, in an attempt to become more efficient, Western businesses are reducing the amount of traditional employees on staff.

How to Avoid Data Entry Scams

There are a number of “bogus” data entry employment offers online that promise work in exchange for a “finders” or “Setup” fee. Many of these services go to great length to trick consumers into signing up for their service, then fail to place those who sign-up in jobs. The majority of reputable work placement agencies do not charge the employee to find work for them. Instead, the company using the service pays the recruiter a fee.

Automated Data Entry

Although significant in-roads have been made with automated data entry, no perfect system for scanning the printed word to a word processor at 100% accuracy exists. Many data entry clerks can save time using existing technologies that serve this purpose. However, they still have to conduct a significant amount of time error checking instead of entering data. This has been found to slow down rather than speed up data entry projects depending on the nature of the work at hand.