In the information age, the process of input, delivery, storage, receipt, and categorization of data is critical. Companies, government entities, and individuals have to rely more and more on automated, reliable solutions in order to keep their information safe and readily accessible.

A document management system (DMS) is an integrated network of compatible programs or computer systems that reliably handle information for accurate records and usability. As more data is created and shared on a daily basis there is a great demand on keeping it secure and available.

Document management systems can vary in size and complexity from large systems used by government agencies and Fortune 500 companies to the relatively small applications used by individuals. Some of the most popular and efficient companies that offer document management system solutions are Microsoft, Hewlett-Packard, and Laserfiche.

Document management systems are typically able to transform and parcel data in such a manner that meets the needs of the user. For instance, a user may call on data to be implemented in an email application, to construct a spreadsheet, to generate reports, or to be published on a website. Associated software that comprise the document management system enables the information that is called upon to be formatted correctly for the user’s chosen application.

Document management systems are also commonly called content management systems (CMS), though CMS are typically associated solely with World Wide Web publishing applications. There are web-based content management system solutions available that vary a great deal on their strength, available functions, and application. However, usually the most robust and comprehensive CMS applications require software to be uploaded onto the user’s computer.

Web-based commerce relies heavily on accurate and powerful content and document management for customer security, accurate product ordering, and reliable inventory control. Additionally, web publishing companies and individuals rely heavily on content and document management system solutions to increase productivity by reducing the redundant and mundane tasks of sorting through reams of collected and generated data.

Document management systems are critical in the information age for a variety of user applications. There are many varieties of management solutions available, depending on the needs of the user. Content and document management system solutions will increase in sophistication and security ability as more critical information is generated and shared on a daily basis. Just as the modern world depends more heavily on the World Wide Web, governments, companies, and individuals will rely on accurate, safe, and usable content and document management systems to handle their increasing data loads.